MARC2007
January 24-25, 2007
Waterville Valley Conference & Event Center
Info for Authors
Helpful information about formatting and styles
ABSTRACTS
All MARC2007 abstracts must be formatted to fit on one page and
can have up to two figures. The abstracts are to be printed in black
and white. These abstracts must be submitted to our website by November
8. Our editors will review your submissions. They will
be returned to you with suggested changes during
the week of November 13-17. Reply to the committee
immediately if you agree/disagree with the proposed changes. The
deadline to return the first-round edits will be November
21. Following that,
the documents will be set in the final ‘camera
ready’ format for review and printing. You will have an opportunity
to review these documents from December 11-20, make
changes, and submit your final approval.
During the week of December 11-20, your abstracts will be available
online for download as PDF proofs. Stop by office 39-313 to sign
a copyright release form and to make any final changes to your abstract.
We will require a signed copyright release form from every author
for your protection.
All final approval must
be given by December
20 - no exceptions!
Abstract Styles Used in Template
- Top, bottom margin: 1 inch
- Left, right margin: 0.75 inch
- Abstract Title: 18pt
- Author: 11pt
- Body text: 10pt, 18pt space before each paragraph
- Figure caption: 8pt
- Reference Head: 9pt
- Reference text: 8pt
The abstract cannot exceed one page with figures included. Abstracts
must use the provided styles specified within the document template
provided (styles are available from the Style dropdown menu in Microsoft
Word).
Image Files For Abstracts
The Conference Proceedings will be printed in black and white.
Please keep this in mind when labelling figures that originally appear
in full color. Figures
can also be embedded in your Word file submissions. A maximum
of two image files can be submitted with each abstract. A good program to use
for image conversions is Adobe Photoshop (www.adobe.com).
There have been many issues in the past when converting documents
from Windows to Mac use. The publications committee may contact you
to resolve issues with images. The best way to avoid problems is
to first save your images as TIF or JPEG files before embedding
them in your Word document.
Numbering Figures
Figures should be numbered consecutively in a separate series and
in the order of their reference in the text (e.g., Figure 1,
Figure 2). Hyphenated numbers should not be used. A figure
should be referenced in the text by the word Figure and
its number only (e.g., see Figure 1). It is permissible
to label the first figure in a clause with the letter a,
preceded by the clause number (e.g., Figure 1a, Figure 1b,
Figure 1c). If referring to two or more figures in the same
sentence, each should be named separately. For example, use (Figure
1, Figure 2) instead of see Figures 1 through 2c. Only
the initial letter of the first word and proper nouns should be capitalized
in figure titles.
See http://standards.ieee.org/guides/style/section6.html#10281.
File Naming Conventions For Abstracts
And Image Files
Abstract submissions should be named as "lastname_titlekeyword.doc." Lastname should
be the last name of the lead author (student, postdoc). If multiple
abstracts are submitted with the same last name, choose a unique
title keyword for each abstract submitted.
An example filename for an abstract "A MEMS Power Generator"
(Authors: O. Nielsen, M. Schmidt), would be nielsen_memspower.doc
No other naming conventions will be allowed. Please keep
your filenames restricted to lower-case letters when possible.
AUTHOR CHECKLIST
- The article is written with the reader in mind.
- Information, conclusions, and recommendations are easy to access.
- The article is concise and to the point.
- The article is factual, descriptive, and objective.
- I covered all the important points.
- I avoided inappropriate conjecture.
- I defined all abbreviations and specialized terms.
- My abstract's title is written in headline
style as shown in the abstract template (i.e. "The Title
of this Document" versus "The title of this document" or "The
Title Of This Document").
- I have abbreviated the first initial of each author's name as
shown in the abstract template, I have not inserted spaces between
initials and punctuation marks, and I have placed a comma after
each last name (i.e. "S.C. Crooks, D. Hodges-Pabon, M.E. Karapetian").
- All figures have captions.
- All figures are mentioned in the article text (don’t use “fig” – spell
out “Figure”)
- All references have citations.
- Sponsors are noted.
I proofread the document for the following:
- Technical accuracy
- Grammar
- Consistency
- Spelling
- Punctuation
- Word Choice
Avoid common problems to improve your
article
Avoid passive voice
ORIGINAL The
modified instrument designs were developed by the Glucose Monitor
Group.
EDITED The
Glucose Monitor Group (GMG) developed the modified instrument designs.
Eliminate deadwood and roundabout
words and expressions.
ORIGINAL It
is the purpose of this section of the report to discuss the increasing
heat output of numeric co-processors.
EDITED This
section discusses the increasing heat output of numeric co-processors.
Avoid Doublings
ORIGINAL We
will discuss and explain any special factors and considerations
in a separate report.
EDITED We
will discuss any special considerations in a separate report.
Simplify Complex Sentence Patterns
ORIGINAL We
have developed a testing method which consists of a set of uncomplicated,
dependable, and economical bioassays that cover most significant
toxic reactions that might be expected by which we can identify
the toxicity of a sample without knowing its chemical contents.
EDITED We
developed a testing method to identify the toxicity of a sample,
even if the chemical contents are unknown. The test’s bioassays
are uncomplicated, dependable, and economical.
Keep Parallel Thought Parallel
ORIGINAL The
T Cell statisticians were given training in organizing technical
data and in how to present their conclusions.
EDITED The
T Cell statisticians learned how to organize data and present conclusions.
Avoid roundabout expressions
Wordy |
Improved |
at the present time |
now |
by means of |
with, by |
due to the fact that |
because, since |
for the purpose of |
for |
in a number of cases |
some |
in relation to |
toward, to |
in the event of |
if |
in view of |
because, since |
Acronyms
- Don’t use an acronym if it only appears once
- Define the acronym the first time you use it
Reference Guidelines
Book
C. Cohen-Tannoudji, J. Dupont-Roc, G. Grynberg, Atom-photon
Intereactions. New York: John Wiley & Sons, Inc.,
1992.
Edited Book
J.C. Candy and G.C. Temes, Eds., Oversampling Delta-Sigma
Data Converters Theory, Design and Simulation. New York:
IEEE Press, 1992.
Chapter or article in edited volume
W.V. Sorin, “Optical reflectometry for component characterization,” in Fiber
Optic Test and Measurement, D. Derickson, Ed. Englwood Cliffs,
NJ: Prentice-Hall, 1998.
Journal article
J.L. Dawson and T.H. Lee, “Automatic phase alignment
for a fully integrated Cartesian feedback power amplifier system,” IEEE
Journal of Solid-State Circuits, vol. 38, no. 12, pp. 2269-2279,
Dec. 2003.
Journal article to be published
M. Coates, A. Hero, R. Nowak, and B. Yu, “Internet tomography,” IEEE
Signal Processing Magazine, May 2002, to be published.
Published in conference proceedings
H.J. In, W. Arora, T. Buchner, S.M. Jurga, H.I. Smith, and
G. Barbasathis, “The nanostructured Origamiä 3D fabrication
and assembly process for nanomanufacturing,” in Proc.
Fourth IEEE Conference on Nanotechnology, Munich, Germany,
Aug. 2004, pp. 358-360.
Presented at conference but not published
S.G. Finn, M. Medard, and R.A. Barry, “A novel approach
to automatic protection switching using trees,” presented
at the Proc. International Conference on Communication,
1997.
To be presented at conference
T. Sepke, J.K. Fiorenza, C.G. Sodini, P. Holloway, and H.-S.
Lee, “Comparator-based switched-capacitor circuits for scaled
CMOS technologies,” to be presented at Proc. IEEE International
Solid-State Circuits Conference, San Francisco, CA, Feb. 2006.
Published in symposium digest
D.D. Wentzloff and A.P Chandrakasan, “A 3.1-10.6 GHz
ultra-wideband pulse-shaping mixer,” IEEE RFIC Symposium
Digest of Papers, June 2005, pp. 83-86.
Thesis
J.C. Lee, “Magnetic flux measurement of superconducting
Qubits with Josephson inductors,” Master’s thesis,
Massachusetts Institute of Technology, Cambridge, 2002.
Online resource
Author name. (date of publication if available) Site/document title.
[Online]. Available: full web address
D. Arseneau. (1999, Mar.) The url.sty package. [Online].
Available: http://www.ctan.org/tex-archive/macros/latex/contrib/other/misc/
Annual Report
P. Mao, “Fabrication and characterization of nanofluidic
channels for studying molecular dynamics in confined environments,” Massachusetts
Institute of Technology, Cambridge, MA, Mechanical Engineering
Annual Report, 2005.
Unpublished lecture, public address,
or speech
Begin with the speaker, followed by the title (if any), the meeting
(and sponsoring organization), the location, and the date. If it
is untitled, use a descriptive label, such as Speech, with no quotation
marks.
D. Graves. “When bad things happen to good ideas.” National
Council of Teachers of English Convention. St. Louis, 21 Nov. 1989.
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Call for Abstracts
Due November 9 by 5:00PM!
Download Template | Submit Abstract Online
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