Abstract Formatting Guidelines

We request a one-page abstract (due on October 9th) for publication in the MARC proceedings.

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Changes for 2016

  • MARC2016 is continuing to utilize the publication format and style of the MTL Annual Research Report. You may edit and resubmit your 2015 annual report abstract if you like.
  • We require color images! We will only accept JPEG images.
  • The abstract template has all embedded styles needed to prepare your submissions. Use this to prepare your abstract.
  • There is a 2-figure limit on abstract submissons. Authors are restricted to a space measuring 3 inches × 6 inches for both figures and captions.
  • We will continue to ask that, instead of including references within your text, please cite no more than three publications to include as “Further Reading” material.

Abstract Style

Model Abstracts

Word document

View example of a properly-formatted research abstract (horizontal image orientation)

View example of a properly-formatted research abstract (horizontal image orientation)

PDF document

When the abstracts have been formatted for print by MTL, they will look something like this.

When the abstracts have been formatted for print by MTL, they will look something like this.

The research abstracts are not to be thought of as abstracts that you might submit to a technical conference in your field. On the contrary, these abstracts should be written to an audience of technically savvy readers that are not experts in your field. As a result, the abstract needs to provide sufficient context explaining the general field of application, the problem that you are trying to solve and the impact of identifying a solution. Your abstract should give some high-level technical description of significant methods and techniques but you should avoid too many details. You might also want to give a sense of some of the results that you have already obtained and their relevance.

The abstracts will be published in color and thus they should contain 1-2 attractive color figures. The goal of the figures is to attract readers to your abstract as opposed to provide very detailed technical information that a general reader might not be able to comprehend.

These abstracts are not refereed publications. There is then no need to back up your statements with references to the general literature. It is preferable to include 2-3 references to your work or the work of your group or close collaborators through which readers can learn more about your project. Instructions and examples for references can be found here.

The Research Abstracts will be formatted to fit on one page. This means that there is space for a main body not to exceed 300 words and figures and captions that fit within a space of 3 inches × 6 inches. Figure captions should be about 20-50 words in length.

Image Files

We need high resolution version of your figures. These are uploaded separately. Figures can be embedded in your Word file submissions as place holders so that we understand its overall layout.

Please be sure that the dimensions of your image are at least 1600 pixels in either direction.

To find out the file size and dimensions of an image that is stored on your computer:

PC:

  1. Open the file where the image is saved.
  2. Place your cursor over the image icon, and right-click
  3. Choose Properties.
  4. Click the Details tab.
  5. Scroll down to the Image section –  To view the image dimensions.

Mac:

  1. Open the file where the image is saved.
  2. Place your cursor over the image icon, and control-click
  3. Choose More Info.
  4. Find the Dimensions

We request your image files in JPEG, TIF, or EPS format. Please do not submit GIF or PNG images. A good program to use for image conversions is Adobe Photoshop (www.adobe.com). For an open-source version, you can try Gimp.

Figures and Captions

Figures should be numbered consecutively in a separate series and in the order of their reference in the text (e.g., Figure 1, Figure 2). Hyphenated numbers should not be used.

Figure captions should be about 20-50 words in length.

A figure should be referenced in the text by the word Figure and its number only (e.g., see Figure 1). It is permissible to label the first figure in a clause with the letter a, preceded by the clause number (e.g., Figure 1a, Figure 1b, Figure 1c).

File Naming Conventions

Abstract submissions should be named as “lastname_titlekeyword.doc.” Lastname should be the last name of the lead author (student, postdoc). An example is “cortes_vibrationsensor.doc.”

The naming convention for the first figure accompanying each abstract is lastname_titlekeyword_01.jpg or lastname_titlekeyword_01.png. The second figure should be named lastname_titlekeyword_02.jpg or lastname_titlekeyword_02.png. The third figure should be named lastname_titlekeyword_03.jpg.

Please use only lower-case letters for file names.

References and citations

Refer to this page for examples and a checklist.


By submitting your abstract, you are implying publication of an abstract. This abstract will be published in the MARC2016 Conference Proceedings.


Abstract Template
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