Poster Creation Guidelines

EECS communication lab resource for making posters and pitches

If you’d like personalized feedback on your poster and pitch, please don’t hesitate to make a one-on-one appointment with the Comm Lab. You can select a 30-minute to 1-hour session with the dedicated attention of a graduate student trained in communication. We highly recommend this resource!

As a participant (i.e. if you submitted an abstract), you are required to present a poster at the conference.  You may have several goals for your poster:  to find collaborations within MTL, to make industry contacts, to find employment opportunities, or to win poster awards (new this year).  In all cases, one of your goals is to convey quality and professionalism for our industry guests.

Here is how to create, print, and present your poster:

Step 1: Create your poster

    1. Download poster template with correct dimensions. Your poster must be no wider than 41 inches and no longer than 48 inches. 
    2. Create your poster using the PPT template and convert to PDF format when done to ensure proper formatting.

Step 2: Print your poster

If you wish to print your poster through MTL:

    1. You must save your poster as #.##.pdf where “#.##” is your assigned session number (3.04.pdf, for example). You can find your assigned session number HERE.
    2. You must SUBMIT your poster by no later than 11:59 PM on January 14, 2018.  No posters submitted after this time will be printed by MTL or EECS.
    3. Inspect your printed poster for any errors or changes. You will get an email notification to come and inspect your poster once it is ready.

If you wish to print your poster through another source or if you miss the deadline:

    1. You may use any service to print your poster.  Options include:
        1. MIT Copytech 
        2. FedExOffice at 600 Technology Square, Cambridge
    2. Your poster must be no larger than 48×48 inches (to fit the poster boards).
    3. You must submit your printed poster no later than January 19, 2018 in 39-313.

Step 3: Present your poster

There will be two poster sessions at MARC2018. All odd-numbered posters will be in poster session 1 and all even-numbered posters will be in poster session 2.

Each poster will be assigned a specific location at the conference. A map will be available when you arrive at the conference showing the location for your poster.


    • Identify your goal for your poster and use all of your poster to further than goal.  If you’re having a hard time, focus on the importance of the problem and the impact of your solution.  
    • Remember that posters, as a format, are effective at starting conversations but not for teaching.  You can best leverage the poster format by using it to get your audience interested and excited.  Leave the details and subtleties to documents that are built for them (publications, lecture notes, etc.).
    • It’s easier to stay on target it you think of your poster as a visual sidekick for a presentation.  Figure out what message you want to convey, then design your poster to back you up.
    • Avoid text as much as is reasonable.  Text is most effectively used to clearly state the take-home messages of your poster (the things you wouldn’t want your audience to miss or forget).  Again, leave the complexities to other kinds of documents.
    • Design your poster so that the visuals of grouping and flow match the way you want the audience to move through the poster and group things in their heads.