[labnetwork] Fab invoice payment terms & repercussions of non-payment

Fri Jan 9 13:45:40 EST 2015

Hi Vito see below,

Le 2015-01-08 à 17:09, Vito Logiudice <vito.logiudice at uwaterloo.ca<mailto:vito.logiudice at uwaterloo.ca>> a écrit :

Dear Colleagues,

I would appreciate hearing about the policy in place at your respective facilities regarding your fab invoice payment terms. We're working on a formal policy here and I would value our community's input.

Specifically, I'd like to hear from you on the following points. Any other relevant insights are of course welcome.

  1.  At what frequency do you issue your invoices?

monthly

  1.  How long after an invoice has been issued must it be paid?

ASAP for internals
NET30day for externals: in our case, the university issues an official invoice

  1.  What course of action do you take if the invoice is not paid?

Internal: since internals are not charged automatically but rather we wait for them to provide an internal fund number, my only weapon is email, email and…also email until they pay. Academic director helps a lot putting pressure on internal bad payers.
external: university takes care of late payments.

Note: if you are deploying your invoicing system, I strongly suggest you get an automatic payment setup done for internals. Basically you would just have to upload the monthly charges into the university accounting database and the PI will arrange payment. Or better, they provide a fund# in advance and like they do @ MIT (I think) you check every night if the fund has a non zero balance otherwise access to students is suspended right away. Chasing money from internal is really a loss of time for me.

  1.  Are you ever faced with having to suspend a PI's facility access?

no

  1.  If the answer to 4 is yes, what level of authority within your organization is required to enforce this suspension: Facility Manager or Director? Facility Faculty Director? Dean? Other?

  1.  If you've been through a PI suspension, what was the impact on the students in the PI's research group?

Thank you much.

Regards,
Vito
--
Vito Logiudice  MASc, PEng
Director of Operations, Quantum NanoFab
University of Waterloo
Lazaridis QNC 1207
200 University Avenue West
Waterloo, ON           Canada N2L 3G1
Tel.: (519) 888-4567  ext. 38703
Email: vito.logiudice at uwaterloo.ca<mailto:vito.logiudice at uwaterloo.ca>
Website: https://fab.qnc.uwaterloo.ca<https://fab.qnc.uwaterloo.ca/>

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